The Smokin' Cardinal Sister's Bylaws

Article I. Organization

  1. The name of the organization shall be: The Smokin' Cardinal Sisters
  2. The organization may, at its pleasure, by a vote of the membership body, change its name.
  3. The address for the corporation is:
    491 Reeder Branch Dr.
    Clayton, NC 27520
  4. The organization may, at its pleasure, by a vote of the membership body, change its address.

Article II. Purpose

  1. We are community of service, ministry and outreach to those on the edges. We strive to promote human rights, respect, diversity and spiritual enlightenment for all humankind as well as bringing awareness and prevention of all sexually transmitted diseases and total eradication of bullying.

    We serve the communities in the Mid-state area of North Carolina including but not limited to: Raleigh, Durham, Chapel Hill, Greensboro, High Point, Winston Salem, and surrounding communities.

Article III. Dedication of Assets

  1. The properties assets of this non-profit corporation are irrevocably dedicated to charitable purposes. No part of the net earnings, properties, gains, profits, dividends of assets of this corporation, on dissolution or otherwise, shall inure benefit of any private person or individual or any members or director of this corporation. On liquidation or dissolution, all properties, assets and obligations shall be distributed and paid over to an organization dedicated to charitable purposes consisting with the corporations philosophy, provided that the corporation continues to be dedicated to the exempt purpose specified in Internal Revenue Code Section 501(c)(3).

Article IV. Fiscal Year

  1. The fiscal year of the board shall be January 1 (one) to December 31 (thirty-one).

Article V. Membership

  1. The Smoking Cardinal Sisters are a democratic Order. We have officers, and other leadership roles. There are several levels of membership and a process of progression through those levels.
    1. Powers and Duties
      The voting members of the general Membership (GM) shall have the ultimate power in the organization. They shall have the authority to overturn any decision made by the Board of Directors or Officers by two-thirds majority vote at any GM Meeting. In addition, they shall have sole authority to grant new membership, change the status of members or remove members in accordance with these bylaws and policies and procedures (P&P's). The GM shall approve the annual corporate budget and authorize expenditures more than $100.00 (one-hundred). They shall approve corporate logos, themes, mottos, or seals before its usage as well as any changes to the aforementioned. They shall have absolute right to remove any Officer or Board Member for any reason in accordance with these bylaws and the P&P's. The GM has the sole authority to create, approve, edit or remove official policies for the corporation.
    2. Classification of Members
      The General Membership (GM) shall consist of 4 (four) types of members: Fully Professed Member (FPM), Novice, Postulant and Member Emeritus
    3. Fully Professed Members (FPM)
      An FPM shall remain a member for life except for case if resignation or removal. FPMs have the right to hold any Office and/or elected to the Board. FPM has the right to vote on all issues brought up in GM meetings at which they are deemed to be in good standing Only FPM may sponsor new members. The GM may define other rights and/or restrictions as necessary.
    4. Novice
      A Novice is in training to become a FPM. They have no voting rights, may not hold office, sit on the board or speak on behalf of the order to the press or the public. They must maintain a FPM as a sponsor until they are elevated to an FPM. Novices are not agents in the corporation and may not take on any duties without express approval of a FPM. The GM may define other rights and/or restrictions as necessary. After a period to be determined by the GM, they Novice may be voted to progress to FPM at a GM meeting.
    5. Postulant
      A Postulant are new members in training to become a Novice. They have no voting rights, may not hold office, sit on the board or speak on the behalf of the order to the press or public. They must maintain a FPM as a sponsor until they are elevated to an FPM. Novices are not agents in the corporation and may not take on any duties without express approval of a FPM. The GM may define other rights and/or restrictions as necessary. After a period to be determined by the GM, they Novice may be voted to progress to Novice at a GM meeting.
    6. Member Emeritus (EM)
      Member Emeritus are encouraged to participate in all function when they can. They are not expected to attend meetings or pay dues. They have no formal obligations to the corporation other than to act in appropriate manner when identifying as a member. EMs are not agents of the corporation. They have no voting rights, may not hold office, sit on the board or speak on the behalf of the order to the press or the public. The GM may define other rights and/or restrictions as necessary. They must petition to the GM to regain full membership status and must receive a simple majority vote at a GM meeting to return as a FPM.

Article VI. Meetings

  1. A meeting may only take place if a quorum has been met. There are 3 (three) types of meetings: Regular, Annual and Special.
    1. Regular Meeting
      Regular scheduled meetings of the GM shall be held not less than every 2 (two) months. Members in good standing must be notified of a GM meeting at 72 (seventy-two) hours by email, phone call or Facebook group page.
    2. Annual Meeting
      The December regular meeting of the GM shall be considered the Annual meeting. Election of Board members shall be conducted at the Annual meeting.
    3. Special Meeting
      Any member of the board of directors may call a special meeting. A special meeting may be held at any time but must be called 48 (forty-eight) hours prior, and must contain a quorum for the meeting to commence.
    4. Quorum
      a quorum for GM meetings shall consist of a simple majority of all FPMs who are eligible to vote.

Article VII. Voting

  1. Only FPMs who have attended at least 1 (one) GM meeting within the prior 3 (three) months are and otherwise in good standing and have the right to vote at any GM meeting.
  2. At all meetings, except for the election of officers and directors, all votes shall be by vice. For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
  3. At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors. At all votes by ballot, the chairman of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as "Inspectors of Election" and who shall, at the conclusion of such balloting, certify in writing to the chairman the results and the certified copy shall be physically affixed in the minute book to the minutes of that meeting.
  4. No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.

Article VIII. Order of Business

  1. Roll Call.
  2. Reading of the minutes of the preceding meeting.
  3. Reporting committees.
  4. Reports of officers.
  5. Old and unfinished business.
  6. New business.
  7. Adjournments.

Article IX. Officers

  1. Officers shall consist of 5 (five) members: President, Vice President, Secretary, Treasurer, and Member at Large.
    1. President
      1. The President shall preside at all membership meetings. He/She shall, by virtue of his office, be chairman of the Board of Directors. he shall be present at each annual meeting of the organization and annual report of the work of the organization. He/She shall see all books, reports and certificated required by law and see they are properly kept or filed accordingly. He/She shall be one of the officers who may sign the checks or drafts of the organization. He/She shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.
      2. By virtue of his/her office, he/she shall be named Abbot or Abbess.
    2. Vice President
      1. The Vice President shall, in the absence or inability of the President to exercise his/her office, becomes acting president of the organization with all the rights, privileges and powers as if he/she had been the duly elected president.
      2. By virtue of his/her office, he/she shall be names Master or Mistress of Novices.
    3. Secretary
      1. The secretary shall keep the minutes and records of the organization in appropriate books. it shall be his duty to file any certificate required by any statute, federal or state. He shall give and serve all notices to members of this organization. He shall be the official custodian of the records and seal. he may one of the officers required to sign the checks and drafts of the organization. he shall present to the membership at any of the meetings any communication addressed to him as secretary of the organization. he shall submit to the board any communication which shall be addressed to him as secretary of the organization. He shall attend to all correspondence of the organization and shall exercise all duties incident to the office of secretary.
      2. By virtue of his/her office, he/she shall be named Master or Mistress of Communications.
    4. Treasurer
      1. The treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He shall cause to be deposited in a regular business bank or trust company a sum not exceeding $10,000 (ten-thousand) and the balance of the funds of the organization shall be deposited in a savings bank except that the board of directors may cause such funds to be invested in such investments as shall be legal for a non-profit corporation in this state. he must be one of the officers who shall sign checks or draft of the organization. No special fund may be set aside that she make it unnecessary for the treasurer to sign the checks issued upon it. He shall render at stated periods as the board of directors shall determine a written account of the finances of the organization and such report shall be physically affixed to the minutes of the board of directors of such meeting. he shall exercise all duties incident to the officer of treasurer.
      2. By virtue of his/her office, he/she shall be named Master or Mistress of Coins.
    5. Member at Large
      1. This one (1) position serve on the Board to help better represent the General Membership in the Board decision-making process. The At Large member are elected every twelve (12) months at the Annual Meeting in December. They serve a one (1) year term and there is a two (2) consecutive year limit for Board Members.

    Article X. Salaries

    1. The board of directors shall hire and fix the compensation of any and all employees which they, in their discretion, may determine to be necessary for the conduct of the business of the organization.

    Article XI. Banking Procedure

    1. No 2 (two) parties on the bank account maybe interested parties (i.e. roommates, partners, spouses, etc.) In such cases when 2 (two) parties are on the board, the member that is not the treasurer, will not have signature rights for banking purposes.
    2. All board members may have signature authority on checks except those of interested parties.
    3. All monies collected will have 2 (two) members count the money to verify the amount of money collected is accurate.
    4. The money will be handed to the treasurer, and the treasurer will deposit monies on the following business day or earliest convenient time, not to exceed 3 (three) business days.

    Article XII. Committees

    1. All committees of this organization shall be appointed by the board of directors and their term of office shall be for a period of one year or less if sooner terminated by the action of the board of directors and not to exceed 2 (two) consecutive years.
    2. The chair of the committee recruits members of a committee. The committee may be composed of members of The Smokin' Cardinal Sisters as well as non-members whose skills and knowledge are beneficial to the committee. Membership on a committee is voluntary.
    3. Committee have the powers to make recommendations to the GM. Committee may be given the power to incur indebtedness or spend money only with GM or board authorizations. committees have a duty and obligation to conduct their assigned tasks with all due diligence and care on behalf of the corporation.

    Article XIII. Non Partisan Activities

    1. No substantial part of the activities or earnings shall be used to publish or disseminate material whose purposes would be to attempt to influence legislation and the corporation shall not substantially participate or intervene in any political campaign on behalf of any candidate for public office. The corporation will not substantially participate or intervene on behalf of or against any cause or measure being submitted for the public for a vote. Notwithstanding any other provision of these Articles, they corporation shall not carry on any other activities not permitted by a corporation exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United Sates Internal Revenue Law) or by corporation, contributions to which are deductible under Section 170(c)(2) of the Internal revenue Law of 1954 or corresponding provision of any future United States Internal Revenue Law. The corporation should not, except in an insubstantial degree, engage in any activity or exercise any powers that are not in furtherance of the purposes described above.

    Article XIV. Conflict of Interest Policy

    1. We, the directors of The Smokin' Cardinal Sisters, Inc., resolve that no member of the board of directors shall participate in any discussion or vote on any matter in which he or she or a member of his or her immediate family has potential conflict of interest due to have material economic involvement regarding the matter being discussed. When such a situation presents itself, the director must announce his or her potential conflict, disqualify him or herself, and be excused from the meeting until discussion is over on the matter involved. The President of the meeting is expected to make inquiry if such conflict appears to exist and the board members have not made it known.

    Article XV. Amendments

    1. These bylaws may be altered, amended, repealed or added to by any affirmative vote of not less than a Majority of the FP members.

    Article XVI. Signatures

    Adopted by resolution of the corporation's board of directors on This ______ day of __________ 2014. President (The Abbess/Abbot): ____________________________________________________ Vice President (Mistress/Master of Novices):_________________________________________ Treasurer (Mistress/Master of Coins):_______________________________________________ Secretary (Mistress/Master of Notes):_______________________________________________ Member at Large:_______________________________________________________________ ///ORIGINAL DOCUMENTION SIGNED///